Sunday, February 5th, 2012

Party Planning Checklist

Dear Friend,

Don’t even think about planning a party without having a party planning checklist. No plan survives initial contact. That is a saying we used in the military to indicate that no matter how well you plan, something will change.

Planning a party involves a lot of work and effort on the part of the host. The best thing that you can do for yourself is to write out a party planning checklist of all the things that need to be accomplished and when you need to do them.

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checklist today checklist today!

Why a Party Planning Checklist is So Important to Have

The key to successfully throwing a well planned special event has to do with how you go about organizing, delegating and following-thru on action items. The more attendees involved, the more crucial good organization is. As with preparing a meal, timing is everything and this is specially true when planning a party of any type.

Therefore putting together a time line checklist for your event will help you make sure all your work is properly coordinated.

Party Planning Checklist- Budget

One of the first things on your party planning checklist should be how much money you plan to spend. It doesn’t matter if you are having a small or large party; you need to establish a budget for your party. By having a set budget, you can figure out how many people you can invite to your event and what type of event you can afford.

Once you figure out how many people will attend your event, then you need to decide if you will buy invitations, writing out invitations and/or email or text invitations. Establish a date that you plan to start sending out invitations. If you plan to mail your invites to people out of town, you need to plan at least a week before they receive their invites.

If you send your invites via email or text, most people will read them within 48 hours. You should send out your invitations a minimum of three weeks before the date of the party. Guests should then be given two weeks to RSVP if they will be attending or not attend your event. You can create a second checklist with a list of the people you invited in order to keep track who will be attending.

Party Planning Checklist Item – Place to Have the Party

Next on your party planning checklist should be in reference to the place where the party is to be held. If you are not sure where your party is going to be held and if you have it in your budget to hire an outside vendor, you will need to do a little research. Place on your checklist calling vendors to get price quotes.

You will need to figure out if they will supply the food and how much it will all cost.

You can then determine if you would like to have the party at your home and hire a caterer. You will need to place on your party planning checklist, get quotes from caterers. Or you might want to make all the food yourself in which case you will need to place on your checklist to investigate how much supplies and food will cost you.

Once this is determined, you will need to add a place on the checklist to book the vendor or caterer and further down the list place a checklist that will remind you to confirm with them closer to the party date.

Party Planning Checklist Item – Supplies

Other things on your party planning checklist may include buying party supplies like plates, napkins, utensils, cups, drinks and food. You also will have to determine if you are going to grant your guests with party favors when the night is through in which case you will need to add researching, buying and preparing the favors to your checklist.

You may have to also add researching and hiring rentals like tables, chairs or a tent if it is so required to your checklist. The exact things that are on your checklist are greatly varied from party host to party host. But it is clear that creating a party planning checklist is a wonderful way to stay organized, get everything done in the proper amount of time and the ability to give the best party you can.

Your success or failure of your event all starts with a good party planning checklist.

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